Adding to our collections

The Archives and Cornish Studies Service collects and preserves records and publications about Cornwall, and about people from or connected to Cornwall. We are keen to hear from anyone who has material to add to our collections.

Following our move to new premises last year we have a large backlog of records which are waiting to be deposited. This means we can currently only accept small collections and records at risk. We would still like to hear from anyone who has records to transfer to us, so we can learn more about these and plan for their deposit.

What do we collect?

We collect:

  • hand and type-written manuscripts
  • computer generated records
  • printed records
  • maps, charts and plans
  • drawings
  • photographs, negatives and postcards
  • electronic / digital records
  • audio-visual records
  • books
  • pamphlets
  • journals
  • newsletters
  • newspapers and
  • annual reports etc.

Records can be published or unpublished.

We only take items which have a significant link to Cornwall and don’t collect works of art, three-dimensional artefacts, records of a low historical or informational value, duplicates, frames or containers such as tin trunks.

We collect and look after archives and publications for:

  • organisations
  • businesses
  • industries
  • estates
  • clubs and societies
  • churches and religious groups
  • public and private institutions
  • families and
  • individuals

Items can be donated as a gift (where ownership is transferred to Cornwall Council – our preferred option) or a deposit (a long-term loan where the depositor retains ownership). We prefer original records to be deposited but we can sometimes make copies of documents and preserve the digital copies.

We can also provide help and guidance for owners who are unsure what to do or who wish to look after items themselves.

How do I transfer records?

Please contact us before bringing in or sending us any records. You may be interested in doing so if you:

  • hold records
  • have responsibility for the records of an organisation, or
  • have recently produced a publication

There is no charge for transferring records to us, but we welcome donations to support our work.