Collections

The collections data is held in Calm. We run a script every hour which indexes any records which have been altered or added in the Calm database within the last three days. However there are some things you can do immediately if you want to update a record and can’t wait for the scheduled update.

To delete a record:

https://kresenkernow.org/de-index/ — use this page to remove an item from the index, based on its RefNo, or its RecordID

  • Make sure you are logged into the site with an Administrator account.
  • Navigate to the de-index page.
  • Enter either the RefNo or the RecordID of the item you wish to remove into the appropriate input.
  • Click on the “Search” button.
  • To stop the process without removing any records from the index, click on one of the “Cancel” buttons.
  • Matching records are listed in full i) to allow you to verify that you really mean to delete the record and ii) to allow you to choose which record to remove, in the event that more than one record has been found which matches your search.
  • On identifying a record you want to remove, click on the corresponding “Remove this record from the index” button.
    Repeat until all the records you want to remove have been dealt with.

To add a record:

https://kresenkernow.org/index-this/ — use this page to force the immediate indexing or re-indexing of a record based on its RefNo, or its RecordID, or to index any records matching a specific Place Code

  • Make sure you are logged into the site with an Administrator account.
  • Navigate to the index-this page
  • Enter the RefNo, RecordID, or Place Code of the item you wish to index
  • Click the “Search” button
  • Read the message
  • To index another item, click on the “Continue” button.

 

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